Bill book format

Download the bill-book format

Each link points to a stable file. All three versions contain the same seller, customer, two items and ₹1,340 grand total.

Preview the complete A4 bill

This is the complete PDF—not a cropped table. Check the layout before downloading.

Reconciled sample total

How to use this bill-book format

1. Choose the correct document type: Use an ordinary bill if you are not charging GST. Registered sellers should decide whether the supply needs a tax invoice or a bill of supply.
2. Download the template: Choose the editable Excel or Word file, or the print-ready A4 PDF.
3. Add business and customer details: Replace the sample seller, customer, date, bill number and payment details with the real transaction details.
4. Enter items and verify the total: Add each description, quantity, unit and rate. In Excel, the line totals and grand total calculate automatically.
5. Number, save and share the bill: Use a traceable series, keep your copy with the underlying records, and print or share the customer copy.

GST registration and numbering are conditional

Do not treat “below ₹40 lakh” as a universal exemption. Registration depends on aggregate turnover, location, the type of supply and compulsory-registration rules. For a GST tax invoice, use a consecutive number of no more than 16 permitted characters that is unique for the financial year.

Registered persons ordinarily retain GST accounts and records for 72 months from the due date of the relevant annual return, and longer when proceedings or an investigation require it.

Official references and review status

• CGST Act Section 31: tax invoice and bill of supply
• Current consolidated Rule 46
• CGST Act Section 22: registration
• CGST Act Section 36: record retention

Review note: the arithmetic and file consistency were technically checked on 9 September 2026. Independent CA/GST-practitioner sign-off is still pending; verify classification and transaction-specific duties before issuing a statutory document.